Key responsibilities:

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping.
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls
• Make travel arrangements for executives.
• Attend meetings to record minutes.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, to aid executives.
• Manage and maintain executives schedules.
• Perform other related duties as required.