Description Of Duties

• Receive, screen and process correspondence and requests, and
  follow up on implementation of all administrative actions, ensuring
  adherence to deadlines and timely response to correspondence and
  queries.
• Type, ensuring correctness of language as well as
  format, and in accordance with WHO Style Guide, correspondence, reports,
  documents and presentations upon written/verbal instructions, and
  independently compose correspondence of purely routine administrative
  nature.
• Make necessary arrangements regarding duty travel of
  staff in the unit, submit travel requests (TRs) in the Global Management
  System (GSM), arrange for flight and hotel reservations and deal with
  other related matters.
• In line with WHO procedures and rules,
  provide secretarial support during intercountry meetings, including
  issuance of letters and TRs for temporary advisers and participants.
• Submit
  different administrative transactions in GSM, including procurement of
  goods and services, and follow up with concerned parties for the receipt
  of deliverables and finalization of payments.
• Files documents
  in accordance with the filing system in use and obtain relevant
  information/background as required.Replace other assistants within the
  department, and perform other relevant duties within their scope of
  responsibility as required.

• Good filing and organizational skills.
• Ability to maintain good working relationships with national and international staff.
• 
  Good knowledge of WHO rules, manuals, practices, procedures and WHO
  Style Guide as applicable to the secretarial level an asset.

• Communication
• Producing results
• Teamwork
• Moving forward in a changing environment
• Knowing and managing yourself

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