Operations Coordinator Responsibilities:

• Provide support to the firms top management, mainly the Office & HR Manager
• Welcome and assist visitors to the firm
• Assist with the management of daily operational activities.
• Type documents, scan, file, send couriers, print, photocopy, and prepare presentations when needed
• Monitor the printer device issues, and toners, …..etc and communicate with the relevant service provider.
• Control and secure the use of printed documents in the office and generate printing reports for the finance department
• Arrange transportation and create transportation classification reports for the finance department
• Prepare and maintain operations documents and reports.
• Develop and maintain a filing system.
• Supervise the facility team to maintain a clean and neat environment.
• Coordinate with the office boy to ensure that the office and meeting rooms are well organized and prepared for meetings.
• Monitor the messenger/Driver schedule and coordinate errands.
• Coordinate with the building vendors for fixes and improvements.
• Coordinate with the office boy to follow up on the monthly building maintenance.
• Manage operations, including purchasing, equipment, property inventory, building, equipment, and disposal
• Coordinate with the building operations for housekeeping or catering service if needed.
• Coordinate with building security to grant building access and parking slots for VIPs.
• Supervise the driver regarding the car service and license renewal procedures.
• Generate overtime reports for the facility team
• Carry out purchasing duties such as ordering the firms supplies, and researching new deals and suppliers based on the firms purchasing policy and in coordination with the HR Manager.

Operations Coordinator Requirements:

• Bachelors degree in business administration or a related field.
• 1 to 3 years of experience in office management or an operation role.
• Excellent communication and people management skills.
• Excellent organizational and time management skills.
• Proficient computer skills, including Microsoft Office.
• Ability to multitask and prioritize.
• Self-starter with strong problem-solving skills.
• Fluency in English is a must.
• Familiarity with general office equipment is necessary.
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