The Personal Assistant / Office Administrator will play a vital role in providing administrative support, ensuring seamless communication between departments and board members, managing schedules, and facilitating efficient office operations. This individual will be responsible for organizing meetings, maintaining calendars, tracking task completion, and handling interdepartmental communications to support the daily functions of Quikr EV Company.

Key Responsibilities

Calendar & Schedule Management

• Coordinate and schedule meetings, appointments, and events for executive and team members.
• Manage calendars, avoid conflicts, and prioritize time effectively to maximize productivity.
• Set reminders and ensure prompt attendance for key meetings and appointments.

Task & Project Follow-Up

• Track task assignments and deadlines, following up on pending work to ensure completion.
• Provide regular status updates on ongoing projects and tasks to relevant stakeholders.
• Maintain task lists and prepare summaries for executives as needed.

Meeting Support

• Prepare agendas, attend meetings, and take minutes to document discussions and action items.
• Ensure action items are clearly noted, distributed to relevant parties, and followed up on promptly.
• Maintain a record of meeting minutes for reference and accountability.

Interdepartmental & Board Communication

• Act as a point of contact between departments and the board to facilitate smooth communication.
• Communicate updates, requests, and information accurately and in a timely manner.
• Ensure all correspondence is documented and addressed appropriately.

Office Administration

• Handle day-to-day office tasks, such as managing supplies, organizing files, and overseeing office maintenance.
• Support administrative tasks including document preparation, data entry, and report generation.
• Assist with onboarding new team members by coordinating office setup and providing necessary materials.

Document Management & Filing

• Organize, maintain, and ensure easy access to company files and records.
• Oversee the management of confidential information, maintaining data privacy and integrity.

General Support

• Provide support to other departments and staff as needed to ensure smooth daily operations.
• Assist in organizing company events, employee activities, and special projects.