Duties and Responsibilities

• Greet and assist new joiners, ensuring compliance with company SOPPs and local regulations.
• Coordinate and proactively support external accountants, auditors, internal teams, and legal counsel in the preparation and filing of monthly and annual audits or reports.
• Provide timely and accurate financial documents to the Support Services Team Leader and track all office-related financial transactions.
• Support HR with candidate screening, scheduling interviews, and facilitating the onboarding process for new hires.
• Ensure accurate recording, saving, and sharing of financial transactions with the UAE finance team on a weekly, bi-weekly, and monthly basis.
• Oversee office leases, renewals, maintenance, relocations, equipment, and consumables, ensuring a smooth operation of office services.
• Ensure all legal requirements for the office are fulfilled with local authorities.
• Handle mail, deliveries, and couriers efficiently.
• Maintain a tidy, organized, and employee-friendly office environment.
• Implement strategies to optimize and reduce office-related spending.
• Manage office supplies, liaise with vendors, handle mail distribution, and ensure the office environment is well-maintained.
• Monitor and manage office stores and materials effectively.
• Assist regional and cross-functional teams with various administrative tasks.
• Coordinate staff requirements such as IT needs, travel arrangements, and ensure compliance with local legal obligations.
• Perform additional tasks as required to support overall office operations, including any assignments from the Support Services Team Leader.

Relationships

• Reports to the Support Services Team Leader and collaborates with the Heads of Function, Leads and UAE finance team.
• Maintain ongoing and frequent communication with external accountant, auditor, and lawyer.
• Develop and maintain strong working relationships with all staff members.

Job Circumstances

The position is based in our Egypt office.