Job Purpose

The Sales Administrator is responsible for providing comprehensive administrative and clerical support to the Sales Department, ensuring accurate documentation, proper filing of sales records and contracts, timely preparation of reports, and smooth back office operations without direct involvement in sales or commercial decision-making.

Key Responsibilities

Administrative & Sales Office Support

• Provide full administrative and clerical support to the sales team.
• Handle day to day sales office activities including correspondence, documentation, and data entry.
• Organize and maintain internal schedules, and administrative follow ups when required.

Documentation, Contracts & Filing

• Prepare, maintain, and archive sales related documents including quotations, contracts, agreements, purchase orders, and delivery documents under supervision.
• Maintain accurate electronic and hard copy filing systems for all sales records.
• Ensure proper document control, version management, and confidentiality of sales files.

Reporting & Data Management

• Collect, record, and maintain sales data (financial and non financial) .
• Prepare periodic administrative sales reports, summaries, and dashboards for management review.
• Ensure accuracy, completeness, and timely updating of all sales records.

Order Administration

• Process sales orders accurately and in a timely manner in coordination with internal departments.
• Track administrative status of orders and maintain proper documentation.
• Support internal follow up related to invoicing, delivery notes, and order records.
• Compliance & Internal Coordination
• Coordinate internally with internal department such as Finance, Logistics, and Procurement for documentation purposes.
• Support audits and internal reviews by providing required sales documents and records.

Required Skills

• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Ability to manage documents, reports, and confidential information.
• Good written and verbal communication skills.
• Ability to work under supervision and follow established procedures.

Technical Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to prepare reports, maintain databases, and organize electronic files.
• Experience with document management systems is an advantage.

Required Education

• Bachelor’s degree in any discipline.

Required Experience

• 1–3 years of experience in sales administration, or similar back office role.
• Experience in an engineering, construction, MEP, or industrial environment is preferred.

Working Conditions

• Office based role.
• Extensive use of computers, office systems, and document management tools.

Industry

Earthing & Lightning Protection

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