Your Role and Responsibilities

Supporting Several Managers And Executives With Following Tasks

Co-ordinates all meeting invites

Accepts or decline invites as per client requests

Provides availability to relevant requests

Set up meetings across multiple time zones

Reservation of meeting rooms, technical equipment and catering service

Arrangement of national and international conference calls

Preparation and creation of meeting, event, workshop agendas

Event- and workshop-management

Co-ordinates all travel arrangements (local and international).

Expense claims

And Other Activities Like

E-Mailbox handling for supported management

Stationery

Distribution list

Editing and preparation of presentations

Summarization of reports for BU

Collect input and summaries from BU members

Request and tracking of data sheets

Stand in for colleagues in case of vacation and sickness

Working week is from Monday to Friday

Required Technical and Professional Expertise

• Priority is put on experience: at least 3 years of practice
  as an assistant, preferably in an international company, very good
  organization and communication skills
• Reliable and conscientious
• Confidentiality
• Fluent in English and Arabic (spoken and written) - communication on daily basis
• Microsoft
  Office (Word, Excel, PowerPoint), experience with mail applications
  (Lotus Notes preferred), experience as an Internet user
  
  
  
  

Personal requirements:

• Flexibility in an environment of often-changing situations
• Strong team orientation – As part of greater MEA team you will be coordinating with other colleagues.
• Efficient communication
• Passion for the business and dynamic attitude
• Proactive work habits - to be able to handle many items in the run-up
• Acceptance of working within defined processes
• Self dependency – to handle stand in situations and provide smooth support
• Stress resistant
• Organizational talent and talent for clear prioritization
• Interest to work in an innovative and permanently changing environment
• Timeliness and punctuality

Apply for here