The Office Assistant is an integral part of the office support team, contributing to the overall efficiency and functionality of the workplace.
This role is focused on maintaining a well-organized environment and providing essential assistance during meetings and daily office operations.
Profile
RESPONSIBILITIES/DUTIES
1. Meeting Support:
· Room Preparation:
· Set up meeting rooms ahead of scheduled meetings, ensuring all necessary supplies and equipment are in place.
· Arrange seating and presentation materials as per the meeting requirements.
· Refreshment Services:
· Provide a welcoming atmosphere by arranging and serving refreshments for meetings.
· Monitor and replenish refreshments throughout the meeting as needed.
· Meeting Coordination:
· Communicate effectively with office staff to confirm meeting requirements and logistics.
2. Support to Office Staff:
· Miscellaneous Tasks:
· Respond promptly to ad-hoc requests from office staff, such as delivering documents or materials.
· Assist in organizing and executing small-scale office events or activities.
· Administrative Duties:
· Perform light administrative duties, including photocopying documents and filing paperwork.
· Support office staff in maintaining organized and efficient workspaces.
· Communication and Collaboration:
· Collaborate with colleagues to understand their immediate needs and priorities.
ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE
QUALIFICATIONS:
. High school diploma or equivalent.
KNOWLEDGE & EXPERIENCE:
. Proven ability to handle various office tasks with attention to detail.
. Strong organizational and time-management skills.
. Excellent interpersonal and communication abilities.
DESIRED BEHAVIORS & EXPERIENCES
. Normal office environment with occasional outdoor tasks.
. Flexibility in working hours based on specific requirements, including occasional overtime.
