Mission
The Office Assistant is an integral part of the office support team contributing to the overall efficiency and functionality of the workplace.
This role is focused on maintaining a well-organized environment and providing essential assistance during meetings and daily office operations.
Profile
RESPONSIBILITIES/DUTIES
Meeting Support:
Room Preparation:
Set up meeting rooms ahead of scheduled meetings ensuring all necessary supplies and equipment are in place.
Arrange seating and presentation materials as per the meeting requirements.
Refreshment Services:
Provide a welcoming atmosphere by arranging and serving refreshments for meetings.
Monitor and replenish refreshments throughout the meeting as needed.
Meeting Coordination:
Communicate effectively with office staff to confirm meeting requirements and logistics.
Support to Office Staff:
Miscellaneous Tasks:
Respond promptly to ad-hoc requests from office staff such as delivering documents or materials.
Assist in organizing and executing small-scale office events or activities.
Administrative Duties:
Perform light administrative duties including photocopying documents and filing paperwork.
Support office staff in maintaining organized and efficient workspaces.
Communication and Collaboration:
Collaborate with colleagues to understand their immediate needs and priorities.
ESSENTIAL QUALIFICATIONS KNOWLEDGE & EXPERIENCE
QUALIFICATIONS:
High school diploma or equivalent.
KNOWLEDGE & EXPERIENCE:
Proven ability to handle various office tasks with attention to detail.
Strong organizational and time-management skills.
Excellent interpersonal and communication abilities.
DESIRED BEHAVIORS & EXPERIENCES
Normal office environment with occasional outdoor tasks.
Flexibility in working hours based on specific requirements including occasional overtime.
