About the job

This following description accounts for 2 vacant roles, AP Check and AP Maker. You will be asked while submitting your application about your preferences

Principle accountabilities: Key activities and decision making areas




·         Daily Tracking of invoices for HSBC Bank and HSBC Electronic Data Services against Service Level Agreement

·         Process all types of invoices related to departments/branches in HSBC Bank and HSBC Electronic Data Services within agreed SLA and in accordance to policies/procedures

·         Ensure that Purchase Order Compliance is adhered to and immediately report any breach

·         Raise a flag whenever Procurement bypass is encountered and promote proper sourcing channels

·         Control the bank spend by ensuring that all invoices are in line with group and local policies/procedures

·         Ensure controls are in place to counter fraud, incorrect and duplicate payments, as well as reporting any incorrect payment made then follow up until it is recovered.

·         Ensures integrity and accuracy of financial transactions recorded in Accounts Payable systems

·         Actively investigate and process rejected/on hold invoices to be paid on time.

·         Respond to related internal and external customer inquiries as well as resolving issues of a non-routine nature

·         Create and update supplier records against validated supporting documents.

·         Perform daily and monthly reconciliation of all Accounts Payable transactions

·         Handle all Accounts Payable tasks related to corporate cards and follow up on card holders for timely settlement

·         Follow up on invoices pending Business approval

·         Audit all types of invoices related to departments/branches in HSBC bank and HSBC Electronic Data Services within agreed SLA and in accordance to policies/procedures

·         Handle any complaint raised by Business

·         Timely and accurately processing/auditing of invoices to avoid any negative impact on the Business

·         Escalate Adverse trends and managed to mitigate impact

·         Maintain data quality

·         Support business and raising their awareness

·         Effective collaboration with business encountering non-routine incidents or in solving issues

·         Provide high quality service against published service level agreement in line with Accounts Payable instructions manual

·         Proactively work with the team and business partners to ensure that our financial obligations are timely met

·         Ensure effective and timely reporting of any Operational Loss; including Potential loss and Near Miss

 

Role Context: The environment and operating conditions of the role including the extent of guidance and authority




·         Responsible for processing/ auditing all invoices for HSBC bank and HSBC Electronic Data Services, according to policy & procedures.

·         Job involves dealing with huge volume of invoices for all departments/branches in HBEG and HEDS

·         Any lack of control or accuracy in invoice processing/auditing may lead to loss, duplication or fraud as well as negative impact on HSBC image

·         Interact with all businesses and functions as well as regional counterparts

·         Authorized to return or reject any invoice that does not meet requirements and to escalate any unusual activity

·         Bachelors degree in Accounting, Finance, or a related field

·         2 to 3 years of accounts payable experience

·         Excellent proficiency of Microsoft Excel

·         Familiarity with accounting programs and software

·         Basic understanding of principles of finance, bookkeeping and accounting

·         Ability to perform in a high pace environment

·         Experience dealing with high volume invoices is preferred

·         Strong record of stakeholder management

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