About the job

·      
Job Purpose:

Contribute to the provision of Ventures Human Capital service with
practices objectives and administration support that will provide an
employee-oriented high performance culture which emphasizes quality
productivity and goal attainment and ongoing development of a superior
workforce.

·      
Job Details – Key Responsibilities and
Accountabilities:

Recruitment
induction & probation:

1.  Liaise with relevant line managers throughout the year to ensure
recruitment is initiated and conducted in a timely manner and ensure that the
recruitment plan is met.

2.  Plans sourcing of candidates in the most cost-effective way and manage
the selection process for approved vacancies in a timely manner.

3.  Ensure the selection process for each vacancy is based on meeting
identified selection criteria to include specific job competencies.

4.  Ensure that any vacancy is approved by management prior to the posting
of the Ad throughout recruitment system

5.  Screen and shortlist candidates applications according to the required
position set appointments conduct interviews and prepare interview evaluation
sheets and finalize the selection.

6.  Negotiate salary / terms based on approved grade / scales and thereafter
prepare required appointment offers ensuring they comply with approved HC
Policies and DOA.

7.  Ensure all newly recruited staff are provided with welcome packs and
induction as well as keep track of their performance in order to conduct a
review at the end of their probation period.

Employee
Relations:

1.  Work with relevant managers to identify and resolve any HC related
issues they may have inhibit productivity and employee morale. As necessary
ensure employee relations issues are resolved in accordance with the companys
discipline and grievance procedure.

2.  Coordinate employee engagement surveys/general assessment of work
practices in order to assess/improve staff motivation. Implement action plan
and follow up on the progress.

3.  Carry out exit interviews to ascertain reasons for turnover.

4. Ensure that all staff members are informed/kept updated about HC
policies and procedures which impact them. Keep the employee handbook updated
and current.

5. Plan and organize events / gatherings for the staff (iftar
Employee of the month Employee of the year fun day team building etc.)

6. Regular visits to relevant BU. Ensure to meet up with line managers
to discuss any concerns related to their employees performance.

7. Provide trainings and presentations to employees on a regular basis.

Personnel
Administration:

 Assists Human Capital Manager in updating reports and manpower
accordingly for the recruitment.

 Ensure the completeness and accuracy of data entered into SAP.
Coordinate with payroll team

for the staff compensation and benefits program including end of service
payments.

1.  Liaise with Governmental Relations department to ensure the timely
completion of those governmental relations activities required to meet the
employment and termination of staff.

2.  Follow up on the onboarding requirement based on the employee
eligibility (insurance card email laptop ID hiring documents)

3.  Ensure the proper maintenance of personal
records/files/documents.

4.  Create new contracts and their renewals

5.  Make sure all needed documents and procedures are
processed properly during termination

6.  Make sure that we are up to date and in line with regards
to the country Labor Law and emigration regulations.

7. Work closely with finance team to ensure the payment to the
suppliers (tickets hotel computers business cards…)

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