daily team logistics as we scale across multiple products and teams.

This is not a traditional HR role or executive assistant / operation manager. It’s a practical, execution-focused position for someone who can think, organize, follow up, and get things done.

Responsibilities

• Monitor Hubstaff (core hours, attendance, productivity reports)
• Track leaves, absences, and working hours
• Prepare simple weekly/monthly operational summaries
• Coordinate monthly team meetings (planning, booking, follow-ups)
• Manage company assets (laptops, equipment, handovers, documentation)
• Organize and maintain internal files and documentation (Google Drive)
• Research, compare, and evaluate tools (HR, leave management, productivity, internal systems)
• Use AI tools to support research, summaries, and process documentation
• Test internal systems and provide structured feedback
• Support hiring operations (scheduling, assessments, candidate follow-ups)
• Assist with onboarding and offboarding processes
• Create practical workarounds when tools or processes are not working
• Help improve internal workflows and team efficiency

Requirements

• Strong organizational and follow-up skills
• Good command of Excel / Google Sheets
• Comfortable using Google Docs, Drive, and shared tools
• Able to research tools and present clear, practical recommendations
• Familiar with AI tools (e.g. ChatGPT) for productivity
• Problem-solver with a practical, execution mindset
• Comfortable working in a fast-moving startup environment
• Attention to detail and ability to work independently

Nice to Have

• Experience in Operations, HR, Admin, or Project Coordination
• Experience in tech or SaaS environments
• Exposure to time-tracking or HR systems

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