Job Purpose

To oversee and manage the complete inventory function across a group of companies engaged in facilities management, MEP, cleaning services etc. The role requires hands-on experience in Oracle EBS (Inventory module) and strong control over materials lifecycle, warehousing, stock optimization, expiry management, and coordination with procurement, operations and finance teams. This is a strategic function that aims to optimize stock levels across the entire supply chain, reduce holding costs, ensure availability of critical items, and minimize overstocking or wastage.

Key Responsibilities

Group-Level Inventory Management:

• Manage centralized and site-based inventories across multiple entities.
• Oversee classification, stocking, and consumption tracking of items such as MEP materials, civil consumables, chemicals, cleaning products, toiletries, bedding, uniforms, pool equipment/spares, etc.
• Develop and maintain master item lists, category-wise material codes, and minimum/maximum levels in coordination with respective operations teams.
• Forecast and plan seasonal surges in material demand without unnecessary stockpiling.
• Identify slow-moving and dead stock and report to respective company managers with recommended disposal plans.
• Oracle EBS Management:
• Ensure accurate transaction processing (receipts, issues, transfers) in Oracle EBS Inventory module.
• Reconcile physical stock with Oracle balances and lead periodic audits.
• Coordinate with Finance and Procurement for inventory valuation, GRNs, and closing entries.
• Controls and Optimization:
• Implement SOPs for item issuance, material requests, and aging stock clearance.
• Monitor expiry dates of shelf-life sensitive items and ensure FIFO/LIFO as applicable for physical movement of inventory items.
• Organize regular monthly physical stock counts in addition to annual stock verifications.
• Manage the logistics section under inventory to ensure timely delivery of items to project sites.
• Optimize staffing in inventory and logistics management through automation and lean practices.
• Team Leadership and Coordination:
• Supervise and guide storekeepers, warehouse staff, and storekeepers across various business units.
• Liaise with GMs, operations directors, project managers, maintenance engineers, and site supervisors to align inventory with operational demand.
• Coordinate with Procurement and Finance for month-end stock adjustments and reconciliations.
• Reporting and Analysis:
• Generate monthly reports on stock levels, consumption trends, discrepancies, and expired/damaged items.