Role Description

• Manage and organize executive calendars, appointments, and meetings.

• Communicate verbal / Written clear messages.

• Coordinate and schedule internal and external meetings, ensuring all necessary arrangements are made.

• Handle correspondence, emails, and phone calls professionally.

• Prepare high-quality PowerPoint presentations and reports for meetings and projects.

• Assist in drafting and formatting documents, contracts, and company reports.

• Maintain and update department records, databases, and filing systems.

• Track and follow up on pending tasks, deadlines, and deliverables.

• Liaise between other departments to ensure smooth workflow and communication.

• Take meeting minutes and distribute them to relevant stakeholders.

• Ensure meeting rooms and office supplies are well-maintained and available for the department's meetings.

• Assist in developing the organization policies and procedures.

• Handle confidential information with discretion.

• Assist in any additional tasks as required by management.

• Proficiency in utilizing AI tools to optimize workflows and streamlining processes.

• Ensure effective stakeholder alignment to enhance communication and achieve common goals.

Qualifications

• Administrative Assistance and Executive Administrative Assistance Skills
• Proficiency in Phone Etiquette and Communication skills
• Strong Clerical Skills
• Excellent organizational and time management skills
• Attention to detail and problem-solving skills
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Experience in a similar role is preferred
• A bachelor's degree in a related field is a plus
  

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