The Projects Office Assistant plays a crucial role in supporting the project management team by providing administrative and operational assistance. This position is ideal for individuals who are detail-oriented, organized, and possess strong communication skills. The assistant will be involved in various phases of project execution, ensuring that all documentation and processes are followed meticulously. The role requires collaboration with multiple stakeholders, including project managers, team members, and external vendors to facilitate seamless project operations. The Projects Office Assistant will also help in maintaining project schedules, tracking progress, and preparing reports that are essential for decision-making. This position not only demands strong organizational skills but also the ability to adapt to a fast-paced work environment.

Responsibilities:

Assist project managers in planning and organizing project activities, including scheduling meetings and preparing agendas.

Maintain and update project documentation, ensuring that all records are accurate and accessible.

Coordinate communication between project teams and stakeholders to facilitate information flow.

Track project progress and report on key performance indicators to ensure milestones are met.

Prepare project status reports and presentations for internal and external stakeholders.

Support budget tracking and financial reporting related to project expenditures.

Assist in the procurement of project resources and materials as required.

Organize and maintain the project office environment, ensuring that all supplies and resources are readily available.

Participate in project meetings and take minutes, distributing them to relevant parties afterward.

Provide general administrative support to the project management team, including filing, data entry, and correspondence.

Preferred Candidate:

Strong organizational skills with the ability to multitask and prioritize effectively.

Excellent written and verbal communication skills to interact with diverse teams and stakeholders.

Proficient in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.

Detail-oriented mindset with a focus on accuracy and quality in all tasks.

Ability to work independently and as part of a team in a dynamic environment.

Previous experience in project administration or a related field is highly desirable.

Strong problem-solving skills with a proactive approach to identifying and addressing issues.

Willingness to learn and adapt to new tools and technologies related to project management.

Good understanding of project management principles and methodologies.

Ability to maintain confidentiality and handle sensitive information with discretion.

Skills

Organizational Skills: The ability to keep projects on track by managing schedules, documentation, and resources effectively.

Communication Skills: Strong verbal and written communication skills are essential for collaboration with team members and stakeholders.

Technical Proficiency: Familiarity with software tools such as Microsoft Office Suite and project management software enhances efficiency in project tasks.

Attention to Detail: A keen eye for detail ensures that all project documentation and reports are accurate and error-free.

Time Management: The ability to prioritize tasks and manage time effectively to meet deadlines is crucial in a fast-paced project environment.

Preferred candidate

Years of experience

2+ years

Residence location

Saudi Arabia

Nationality

Saudi Arabia

Gender

Male

Degree

Certification / diploma

Age

23 - 50 years

Career level

Mid career

Major

ادارة المشاريع

Company

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NFIC logo

NFIC

Jeddah , Saudi Arabia

…See moreThe National Food Industries Company Ltd. established in Jeddah - Saudi Arabia, is the largest integrated Food manufacturing industry in the entire Gulf with ultra modern facilities of processing a wide range of food products, Expoting to more than 51 countries other than Gulf. Accredited with reputed International Certifications of ISO 9001:2008, HACCP, ISO 22000, SQF2000, GMP & BRC. The factory is designed and equipped with latest sophisticated computerized high speed operations to meet all International Standards of food industry. The highly skilled trained professional staff operating to careful scrutiny at all levels of processing of its products over the years achieved a sustained level of quality products. The factory produces the most popular "LUNA" brand products and the current products are - Luna Evaporated Milk in cans, Luna Flavored Milk Drink (Banana, Strawberry,Chocolate, Ice Coffee) in cans, Luna Sterilized Cream in cans & Tetrapak, Luna Flavored Cream (Banana, Strawberry, Honey) in cans, Luna Sweetened Condensed Milk in cans & Tetrapak, Luna Cheddar Cheese in cans and blocks, Luna Cream Cheese in jars, Luna Instant Milk Powder in cans and pouches, Luna UHT Milk, Luna UHT Flavored Milk (Banana, Strawberry,Chocolate), Luna Beans, Peas & vegetables and its recipes in cans, Luna Tomato paste in cans and Tetrapacks, Luna Juices in Tetrapack and Luna Peanut Butter in glass & pet jars.

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