We are looking for an accountable, organized, and proactive profile to join our team as an Office Administrator , to manage office operations smoothly. The office administrator will be the cornerstone of our administrative support, managing facility, supporting employees and maintaining essential office resources.

Responsibilities:

Office Operations & Facility Management:

• Responsible for the office daily opening and closing , ensuring security protocols are followed (locking/unlocking doors and activating/deactivating alarms, if applicable).
• Greeting visitors professionally, and direct guests to the appropriate personnel.
• Receiving and managing incoming calls on the landline, transferring calls and taking messages .
• Managing office equipment and facility and organizing necessary maintenance.
• Monitor and manage office inventory of papers , stationary , kitchen and cleaning supplies etc. , ensuring adequate stock level and timely procurement.

Administrative & Communication Support:

• Manage basic electronic correspondences, including reading and writing professional emails.
• Provide logistical support to employees, including booking flight tickets and assisting with the compilation and arrangement of necessary documentation for embassy visa requirements.
• Organizing and maintaining physical and digital files, managing databases, and ensuring records are kept up to date.
• Coordinating with the contracted IT engineer for any computer hardware or software issues, acting as the primary point of contact and relaying information to the staff.

Fleet management:

• Proactively follow up on the maintenance schedule and management of the company cars “ 5 sedan cars”.
• Monitor and ensure timely renewal of all vehicle licenses and registration documents.