During Your Tenure
As An Associate Admin – Front Desk Receptionist, You Will Demonstrate And
Develop Your Capabilities In The Following Areas



You will be the first point of contact and be
able to confidently and positively communicate with staff, clients and
suppliers at all levels. Additionally, you will provide general secretarial,
clerical and administrative support, including but not limited to:

• Acting as a point of main point
  of contact for all incoming telephone enquiries (answer telephone, take messages,
  transfer calls and provide information to other departments upon request)


• Meeting and greeting clients
  and visitors to the firm


• Provide ID badge for visitors
  and ensure that the visitor badge is returned when exiting the premises


• Track visitors log in and log
  out


• Handling and distributing
  incoming and outgoing post


• Maintaining the general filing
  system and filing all correspondence


• Assisting the in the
  administration of general office management including office utilities,
  services, cleaning and maintenance


• Maintaining use of facilities
  schedules, including conference rooms planning and preparation of
  meetings, conferences and conference telephone calls


• Assisting the Team with basic
  administration and tasks


• Ordering office stationery and
  other general office supplies and equipment and ensuring supplies are kept
  at a consistent level


• Responding to straightforward
  correspondence through email, written, telephone communication


• Maintaining safe and clean
  reception area by complying with procedures, rules, and regulations


• Align and abide by the business
  continuity plan for the office


• Contributing to team effort by
  accomplishing related results as needed


• Maintaining records of
  extensions of Deloitte employees, clients contact numbers
  
  
  
  

Leadership
Capabilities

• Builds own understanding of our
  purpose and values; explores opportunities for impact.


• Demonstrates strong commitment
  to personal learning and development; acts as a brand ambassador to help
  attract top talent


• Understands expectations and
  demonstrates personal accountability for keeping performance on track


• Actively focuses on developing
  effective communication and relationship-building skills


• Understands how their daily
  work contributes to the priorities of the team and the business
  
  
  
  

Qualifications

• Degree in secretarial skills or
  related field and/or a university degree


• Excellent verbal and written
  communication skills


• An excellent telephone
  etiquette, verbal communication and strong interpersonal skills


• A positive attitude to dealing
  with people including staff, clients and suppliers at all levels


• Knowledge and ability to use
  proficiently standard office computer software, including word-processing,
  databases and spreadsheets


• Ability to use email and
  Internet applications


• Well-developed organization and
  time management skills, and the ability to work on own initiative,
  accurately to tight deadlines, and to prioritize between conflicting demands


• Ability to work independently,
  including maintaining filing systems, databases and straightforward diary
  management


• Ability maintain trust and
  confidentiality in the provision of administration support


• Advanced level of technical
  proficiency and computer literacy (Word, Excel, PowerPoint, Microsoft
  Management)


• Fluency in English (reading,
  speaking, and writing). Preference will be given to bilingual candidates
  (Arabic/English).
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